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Annual Filing Instructions for Vermont Domestic Captives

Filing Guidelines:

The Department does not accept hard copies of captive financial filings. The address for electronic submission is DFR.Captivefinancialfilings@vermont.gov.

Documents accepted:

  • Vermont captive annual reports (VCARs), including signed and notarized jurat page;
  • NAIC financial statements (annual and quarterly), including signed and notarized jurat page;
  • NAIC Supplements (as required);
  • Audited Financial Statements (including CPA Letters);
  • Certification of Loss Reserves and Loss Expense Reserves (including Actuarial Opinion Summary);
  • Copy of premium tax return filed with VT Tax Department; and
  • Other required filings related to financial reporting

Filing Format

  • Unsecured pdfs;
  • No zip files

Please note: any documents submitted that do not follow the guidelines as set forth below will be returned. Incomplete filings will not be accepted. If a report in its entirety is not able to be filed by the due date, a filing extension must be requested prior to the due date.

Required Documents and Guidelines

Vermont Captive Annual Report (VCAR) and NAIC Statement Filings:

  • One email per captive company filing.
  • Captive name and license # in subject of email.
  • Unsecured pdf of the report attached to the email.  Any secured documents will be returned.
  • Signed and notarized jurat pages are to be combined with the report and sent as one pdf.
  • Any schedules, reports, and supplemental filings must be combined with the report and not sent as a separate pdf.
  • Copy of the premium tax return included in the pdf of the report (December 31 filings only) and not as a separate pdf.
  • Excel file of the report attached to the email (VCAR December 31 filings only).
  • A cover letter is not required, however if included it must be combined with the pdf of the VCAR and include:
    • company letterhead;
    • captive name and license number;
    • date and signature.

Audit and Actuarial Filings:

  • One email per captive company filings.
  • Captive name and license # in subject of email.
  • Unsecured pdf of the report attached to the email.  Any secured documents will be returned.
  • Audit, actuarial opinion and summary filing, if submitted together, should be combined and sent as one pdf.
  • A cover letter is not required, however if included it must be combined with the pdf of the VCAR and include:
    • company letterhead;
    • captive name and license number;
    • date and signature.