Company Agent Appointments

Update **IMPORTANT NOTICE VERMONT APPOINTMENT RENEWALS**

On April 1, 2015, Notification is given to all Insurers of the upcoming Appointment Renewals. Producer Appointments are renewed automatically on June 1, 2015. On June 2, 2015, the Department will print and send to each insurer a list of producers whose appointment has been renewed with that insurer. An invoice will accompany this list, and the invoice must be returned with payment no later than June 30, 2015. At this time there are no Electronic Payment options for Renewal Invoices. There will be no opportunity to terminate or otherwise non-renew producer appointments based on this list since the appointments will have already been renewed as of June 1, 2015. Accordingly, it is essential for insurers to manage producer appointment terminations prior to the appointment renewal date of June 1, 2015. In order to avoid renewing an appointment, the department must receive an appointment termination no later than May 27, 2015 electronically via SIRCON or NIPR. The Department requires that you submit terminations electronically.


**IMPORTANT NOTICE VERMONT APPOINTMENT RENEWALS**

The notice to Insurers regarding the upcoming appointment renewals for Vermont was sent out on April 1, 2013. Producer Appointments are renewed automatically on June 1, 2013. On June 3, 2013, the Department will print and send to each insurer a list of producers whose appointment has been renewed with that insurer. An invoice will accompany this list, and the invoice must be returned with payment no later than June 28, 2013. At this time there are no Electronic Payment options for Renewal Invoices. There will be no opportunity to terminate or otherwise non-renew producer appointments based on this list since the appointments will have already been renewed as of June 1, 2013. Accordingly, it is essential for insurers to manage producer appointment terminations prior to the appointment renewal date of June 1, 2013. In order to avoid renewing an appointment, the department must receive an appointment termination no later than May 28, 2013 electronically via SIRCON or NIPR. The Department requires that you submit terminations electronically.


Effective July 1, 2012, the Department will only accept appointment and appointment termination requests electronically.

Read more about electronic requirements

An insurance company will need to either establish a relationship with NIPR directly at http://www.nipr.com (this will require programming on the part of the insurance company) or go to SIRCON (Vertafore) who is also the Department’s software provider at http://www.vertafore.com/sircon Please Note: any paper requests submitted after July 1, 2012, will not be processed and will not be returned. Companies with questions should contact Sandra Fraser at Sandra.Fraser@state.vt.us


Monthly Appointment Invoices: The Department Invoices on a monthly basis for all Appointments done by Insurers during the previous month.

Read more about monthly invoicing

For example: appointments submitted by the insurer during the month of May will be invoiced for on June 1st. The Insurer will receive an invoice along with a listing of individual agents appointed. Checks are to be made Payable to VT Department of Financial Regulation for the full amount of the invoice and must be submitted by the Due Date on the invoice. At this time there are no Electronic Payment options for Monthly Appointment Invoices. 

Appointment Renewals: Invoices for the renewal of appointments are generated automatically on June 1, of the Odd year.

Read more about appointment renewals

In order to avoid renewing an appointment, the department must receive an appointment termination no later than May 28th.  Because the appointments are automatically renewed, the insurer cannot adjust the renewal invoice. The Appointment Renewal listing that is generated with the invoice  is for your records and should not be returned to our office.  Checks are to be made Payable to VT Department of Financial Regulation for the full amount of the invoice by the Due Date.  At this time there are no Electronic Payment options for Renewal Invoices.

 


Address Updates: Use the company data update sheet to make any changes to your address that pertains ONLY to the Producer Licensing Section of your company that is responsible for the payment of Invoices to the Department.  Please make sure to update any email addresses that change. This form can be scanned and emailed to Sandra.Fraser@state.vt.us or it can be faxed to 802-828-1633. 

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