Company Agent Appointments
**Important Notice Effective August 2015 Monthly Appointment Invoices**
The Monthly Appointment Billing Invoices are being emailed in order to eliminate printing and mailing costs. Insurers will not receive a printed copy of your Monthly Appointment Billing Invoice, if you have an email address on file with the Department for the Producer Licensing Section. At this time there are no Electronic Payment options for Monthly Appointment Invoices.
Biennial Appointment Renewal Invoices Odd Year Only
On April 1, of the Odd Years, Notification is given to all Insurers of the upcoming Appointment Renewals. Producer Appointments are renewed automatically on June 1, of the Odd Years. On June 2nd, the Department will print and send to each insurer a list of producers whose appointment has been renewed with that insurer. An invoice will accompany this list, and the invoice must be returned with payment no later than June 30 of that year. At this time there are no Electronic Payment options for Renewal Invoices. There will be no opportunity to terminate or otherwise non-renew producer appointments based on this list since the appointments will have already been renewed as of June 1st. Accordingly, it is essential for insurers to manage producer appointment terminations prior to the appointment renewal date of June 1st. In order to avoid renewing an appointment, the department must receive an appointment termination no later than May 27th, electronically via SIRCON or NIPR. The Department requires that you submit terminations electronically.
Effective July 1, 2012
The Department will only accept appointment and appointment termination requests electronically.
An insurance company will need to either establish a relationship with NIPR directly at http://www.nipr.com (this will require programming on the part of the insurance company) or go to SIRCON (Vertafore) who is also the Department’s software provider at http://www.vertafore.com/sircon Please Note: any paper requests submitted after July 1, 2012, will not be processed and will not be returned. Companies with questions should contact Sandra Fraser at firstname.lastname@example.org
Monthly Appointment Invoices
The Department Invoices on a monthly basis for all Appointments done by Insurers during the previous month.
Invoices for the renewal of appointments are generated automatically on June 1, of the Odd year.
In order to avoid renewing an appointment, the department must receive an appointment termination no later than May 28th. Because the appointments are automatically renewed, the insurer cannot adjust the renewal invoice. The Appointment Renewal listing that is generated with the invoice is for your records and should not be returned to our office. Checks are to be made Payable to VT Department of Financial Regulation for the full amount of the invoice by the Due Date. At this time there are no Electronic Payment options for Renewal Invoices.
Use the company data update sheet to make any changes to your address that pertains ONLY to the Producer Licensing